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The PTA meets on a monthly basis and works to coordinate fundraising and social activities to support the school. The PTA also liaises with parents and provides input to decision making concerning the school. New members are welcome to their friendly informal meetings.

Chairperson - Lisa Buchanan
 Secretary - Sara O'Connor
Treasurer - Kirsten Henderson

The PTA usually meets on the first Tuesday of each month at 7.30pm, in the staffroom



Second hand uniforms may be available via the PTA. Please contact the school office for details.

      

Constitution of St Albans Catholic School Parent Teacher Association

  1. Name

    The name of the association is St Albans Catholic School Parent Teacher Association (Association).

  2. Objectives
  3. Membership

    Any parent, caregiver, teacher or interested adult may become a member of this Association.

  4. Structure
    1. The Association will have the following officers that form an executive (Executive):
      1. Chairperson;
      2. Treasurer; and
    2. Elections will be held at the Annual General Meeting in the first term of each school year.The positions are for a one year period. The Executive will have the power to fill any vacancy that arises in the Executive until the following year's election of officers.
    3. A number of sub committees may be formed to execute specific tasks. These subcommittees will report directly to the Association.
    4. Notice of the annual meeting will be given to all staff, parents and caregivers of children attending the School at least five days' prior to the meeting being held.
  5. Annual Meeting
  6. Income, Benefit or Advantage Applied to Purpose
  1. The objectives of the Association are to:
    1. Promote close contact and the widest co-operation between St Albans Catholic School (School), parents, parish and friends for the good of, and advancing the education of, the students of the School.
    2. Fundraise to provide extra equipment and other benefits to the School which are in line with the School's strategic plan and not provided for by the Board of Trustees.
    3. Promote wider community involvement in school life by offering social activities for parents, staff and friends of the School.
    4. Support the role of pastoral care for families within the School as the need arises.
    5. At the request of the School's Board of Trustees, consider raising money on behalf of the Bishop (the Proprietor of the School), for a particular capital works project for the benefit of students of the School.
    6. Other activities consistent with the charitable purpose of the Association.
  1. Office Holder Duties
  1. The Chairperson will chair all monthly and special meetings and is responsible for overseeing the activities of the Association. If the Chairperson is unavailable to chair meetings, the Chairperson will organise another member of the Association to stand in.
  2. The Secretary will take and distribute the minutes to all members of the Association.
  3. The Treasurer will manage the finances of the Association and present account details at all monthly meetings. The Treasurer will ensure that true and fair accounts are kept of all money received and expended.
  1. General Duties
  1. The Association will undertake the following general duties:
    1. Organise an annual general meeting in the first term of each school year to, amongst other things, elect officers to form the Executive.
    2. Liaise with the Principal over what the School fundraising wish list for the year is and agree that target wish list for fundraising goals.
    3. In consultation with the Principal, decide upon events to raise funds for the School; and organise and run these events.
    4. In liaison with the Principal, organise community and/or non-fundraising events for the School.
    5. Liaise with the school community about the Association's activities.
  1. The annual meeting of the Association will be held annually in the first term of each school year to:
    1. Elect officers who will form the Executive.
    2. Receive the financial statements for the previous year.
    3. Receive the Chairperson's report for the previous year.
    4. Receive the Treasurer's report for the previous year.
    5. Receive the Principal's report for the previous year.
    6. Receive the minutes of the previous Annual General Meeting.
    7. Conduct any other business.
  1. Meetings
  1. The Association will meet throughout the year usually on a monthly basis. Special general meetings may also be called as required. Notice of meetings will be given to all staff, parents and caregivers of children attending the School at least five days' prior to the meeting being held.
  2. A quorum for all Association meetings will be five members of the Association and will include at least one member of the Executive.
  3. Where possible, all decision making will be by consensus. In the event that no consensus can be reached, decisions will be made by majority vote or a show of hands. Each member has one vote. If voting is tied, the Chairperson will have a casting vote.
  4. All decisions made by the Association's sub committees must be ratified by the Association at its monthly meeting.
  1. Finance
  1. The financial year of the Association will be from 1 January to 31 December.
  2. The Association's finances will adhere to the following:
    1. A bank account(s) will operate with four signatories authorised to operate account documents by the Executive (Authorised Signatories).
    2. Unless otherwise authorised by the Executive, the four Authorised Signatories will be the Chairperson, Treasurer, Principal and School Secretary.
    3. All monies raised in the name of the Association will be deposited in its account.
    4. All accounts will be operated on and cheques drawn when signed by two of the four Authorised Signatories (one being the Treasurer or Chairperson) and approved by the Association.
    5. Any electronic transfers of monies from the Association’s account(s) will be authorised by two of the four Authorised Signatories (one being the Treasurer or Chairperson) and approved by the Association.
    6. The Association may invest money in its name upon approval at a monthly meeting of the Association.
    7. The Treasurer will arrange for the accounts for that financial year to be audited annually by an independent suitably qualified person appointed for that purpose.
  1. Any income, benefit or advantage must be used to advance the charitable purpose of the Association.
  2. No member of the Association, or any person associated with a member, will participate in, or influence any decision made by the Association in respect of any payment to, or on behalf of, that member or associated person of any income, benefit or advantage whatsoever.
  3. Any payments made must be for goods or services that advance the charitable purpose of the Association and must be reasonable and relative to payments that would be made between unrelated parties.
  4. The provision and effect of this clause will not be removed from this Constitution and will be implied into any document replacing this Constitution.
  1. Alteration of Rules
  1. Provided 21 days notice is given to members of the Association and the School community, the rules of this Association may be altered, rescinded or amended by two thirds of eligible members personally present at any meeting or special meeting of the Association called for that purpose.
  2. No addition to, alteration or removal of the rules shall be approved if it detracts from or alters the nature of the Association, or affects the charitable purpose, personal benefit prohibition or the winding up rules.
  3. This rule must not be removed from this Constitution and must be included in any alteration of, addition to, or revision of this Constitution.
  1. Winding Up
  1. The Association may be wound up at any special meeting called for that purpose. The Association may be wound up by a resolution to this effect passed by two thirds of eligible members personally present at any meeting or special meeting of the Association called for that purpose.
  2. If, upon the winding up of the Association, there remains after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the members of the Association but shall be distributed to the Board of Trustees of the School or another charitable organisation with similar charitable purposes in New Zealand or purposes as defined in section 5 (1) of the Charities Act 2005.